Information About Who We Are
This Site is administered by individuals engaged directly by and working for Michael Sheen.
If you need to contact us then you can do so at the email firstname.lastname@example.org
What Does This Policy Cover?
What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, the Data
Protection Legislation) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
The right to access the personal data we hold about you. The section titled “How Can I Access My Personal Data?” below will tell you how to do this.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details provided above at “Information About Who We Are” to find out more.
The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details provided above at “Information About Who We Are” to find out more.
The right to restrict (i.e. prevent) the processing of your personal data.
The right to object to us using your personal data for a particular purpose or purposes.
The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases. We do not use your personal data in this way.
Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details provided above at “Information About Who We Are”.
What Personal Data Do You Collect and How?
We only collect the information that you provide to us.
Signing up to stay informed/signing up to our newsletter: your email address, name and country of location Submitting an application through our Site: the information on the application form (which includes your name, address, date of birth, contact telephone number, financial information and other information you may choose to include in your application).
We do not place cookies on your computer or device, nor do we use any other means of data collection. For the purposes of the Data Protection Legislation, We are the data controller responsible for such personal data.
The lawful basis under the Data Protection Legislation that allows us to use such information is article 6(1)(f) of the UK GDPR which allows us to process personal data when it is necessary for the purposes of our legitimate interests. In this case our legitimate interests are:
Signing up to say informed/signing up to our newsletter: to know who has signed up and to keep individuals who have asked to be informed up to date with information about Mab Gwalia.
Submitting an application through our Site: the proper administration of the applications made through our Site.
How Do You Use My Personal Data?
We only use the data that you send to us as follows:
Signing up to stay informed/signing up to our newsletter: keeping you informed about Mab Gwalia.
Submitting an application through our Site: assessing your application and making a decision on your application.
We do not use your data for any other purpose.
Where we collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Legislation at all times.
All details submitted to us as part of an application submitted through our Site will be deleted once we have made a decision on your application for the year in which you have submitted your application.
We may retain basic contact details for successful applicants under any application submitted through our Site so that we can keep in touch after the award of the scholarship but this will be limited to name, telephone number and email address.
We will hold details for those that sign up to stay informed/sign up to our newsletter until you unsubscribe. You will be able to unsubscribe from any email that we send to you.
We will not share any of your personal data with any third parties for any purposes other than storage on an email and/or web hosting server where necessary.
How and Where Do You Store My Data?
We will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.
Personal data security is essential to us, and to protect personal data, we only grant access to your personal data to the minimum required employees, agents, contractors, and other third parties who have a legitimate need to know as part of their work administering Mab Gwalia. We will also notify you and/or the Information Commissioner’s Office where we are legally required to do so in the event of any data security breach.
Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email address provided above at “Information About Who We Are”.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 28 days. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the details provided above at “Information About Who We Are”.
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change the way that we operate Mab Gwalia in a way that affects personal data protection.